Grupo Mayan Resorts: Business Travel 101
The luxurious Grupo Mayan Mexican resorts are honored to have you as a guest. While here on business you will find everything you need for a successful corporate meeting or retreat. In order to avoid the many stresses of travel planning we would like to offer the following steps you can take before and after your trip.
- Dedicate a folder for this specific business trip. You will be able to keep all of your important documentation in one place. Airline confirmations and receipts, the confirmation number and receipt from your Grupo Mayan resort, travel documents, frequent flyer and airline club cards, and copies of important identification numbers. You can keep this folder with you while you travel making everything you need very assessable. It will also be helpful when you return home and are preparing and expense account summary.
- Try to book your flight to Mexico a day early. This will help you avoid cancelled flights and delays. It will also allow you time to relax at your Grupo Mayan resort before your meetings begin.
- Will you be giving a presentation at one of the meetings? If you are giving a slide show or PowerPoint presentation it is important to have a second copy of the presentation with you. If something happens to the original you will have this to fall back on. For PowerPoint back up you can carry an extra presentation on a portable flash drive, a CD, or email the presentation to yourself so you can retrieve it in an emergency. You should plan on carrying two copies of all slides and videos when using that form of media. The Grupo Mayan resorts will have equipment available on site for your presentation.
- Do not over pack. Airlines have many restrictions these days concerning what is allowed on board. Please check with your airline for their guidelines.
- Plan to bring an ample amount of cash. You will be able to use credit cards at your Grupo Mayan resort but in some of the surrounding towns and villages you will need local currency. We will help you with exchanges. Travelerís checks are always excellent for travel. You will want to keep a record of all credit card numbers and travelerís check identification numbers in your travel documents folder in case they are lost.
- Make sure to plan for down time. The Grupo Mayan resorts offer many activities for the business traveler, (and your family if they are traveling with you). Golf, tennis, spa services, sandy beaches, pools, and many water sports are available onsite. You will want to enjoy many of these activities while you are our guest.
- When you return home you will still need your travel documents folder. You should have saved all of your receipts in this folder while in Mexico at your Grupo Mayan resort. Having everything in one place will keep you from having to search for lost receipts when making out your expense report.
Grupo Mayan will make sure you have whatever you need while you are with us for your business travel. Please ask our trained staff if you have any needs or questions. Enjoy your time with Grupo Mayan.
Tags: Grupo Mayan, Guides, travel